In a job hunt, you will need to build at least three types of letters, a cover letter, a thank you letter, and oferty pracy acceptance letter. Aside from these three, it is also vital that you create a letter in case you decline a job offer. Obviously, the purpose of this letter is to inform the employer that you have decided not to accept the job that has been offered. Though you will inform the employer verbally that you are declining the offer, it is still vital that you send a letter to decline the job as a sign of courtesy and respect. If you are unsure about how to write such an important letter be sure to pay close attention to these tips.
o Keep your letter broad. Whatever your reason for declining, it is wise to keep it to yourself. Do not specify why you do not want to work for the company. If you say specifically why the job is not for you, you may ruin your reputation and any future chance to work for the company. You may never know if their company has a connection with the company you decide to work for. It is better to be safe than sorry and keep your personal feelings to yourself.
o Keep your content positive. Negative experience relating to the company should not have a place in your letter. In addition, do not state the name of the employer or company you chose instead. You do not want to create conflict between the two employers. Instead, state that there may be better job offers that better fit your goals.
o Keep your letter brief and to the point. Make sure your letter is brief but communicates all the information that needs to be said. There is no point in writing long paragraphs only to inform an employer that you are not taking the job, three or four paragraphs with an introduction and conclusion will do the job.
o Say thank you. The letter you write to decline a job is also a thank you letter. For courtesy and respect, thanking and appreciating the employer for offering you a job is an integral part of the letter. If you do not say thank you it will appear that you are ungrateful for the job offer.
o Keep your letter professional. Write your letter the same way you would write a cover letter, formally and professionally. Make sure that your letter has no spelling, typing or grammatical error. Though you are declining the offer, you still do not want the employer to think that he or she made the wrong decision in offering the job in the first place.
Generally, the letter to decline a job is broad, brief, direct, and professionally written in a sense that it is formally written without any spelling, typing and grammatical errors. This letter is also a sign of appreciation for the job offer so make sure that is communicated throughout your letter. Writing a letter to decline a job is a necessary part of the job application process and should be done regardless of what type of job you applied for. Follow these tips to make sure your letter is the best it can be.